For facilities maintenance
Every round done.
Every inspection on record.
Recurring PM checklists, photo proof of completion, and supervisor sign-off — assigned to your on-site staff, with an audit trail for every round and inspection. Run your buildings from your phone.
The round’s marked done. Can you prove it for the audit?
- PM schedules and inspection logs scattered across binders, spreadsheets, and memory
- No proof a round or inspection was actually done — until an auditor asks
- A skipped filter change or safety check nobody caught until it failed
- Techs across a campus you can’t see until the shift ends
- Every tech runs a round a little differently
Everything a facilities team needs
Start free, then unlock more as you scale. see pricing.
Recurring PM rounds on schedule
StarterDaily rounds, weekly restroom checks, monthly filter changes — set your PM as recurring lists (daily, weekly, biweekly, or monthly) and Ziptask regenerates each one automatically so preventive maintenance never slips. Longer-interval inspections go on the calendar by due date.
Standardized round & inspection checklists
StarterSave each round and inspection — HVAC, life-safety, restrooms, common areas, equipment PM — as a template so every tech runs it the same proven way, whoever’s on shift.
Photo proof of completion
StarterRequire a photo before an item is done — the changed filter, the cleared drain, the tagged extinguisher — so every round ends with visual proof for management and your compliance file.
Supervisor sign-off on inspections
StarterRequire a review and approve before a round or inspection counts as done — catch the missed check before it becomes a work order, a complaint, or an audit finding.
Assign work to on-site staff
Assign rounds and work to your techs and watch them move to done in real time — no radio check-ins, no “did anyone do the 2 p.m. round?”
Every building tied to its site
Managing multiple buildings or client sites? Attach the site contact and your tech taps to call, taps the address for directions, or taps to email — with access notes saved on the record.
Buildings, shifts & crews
ProScope work by building, shift, or crew. Techs see only their assignments; supervisors and managers see the whole board.
Recognize your best techs
ProPoints and a weekly leaderboard recognize the techs who complete rounds clean and on time — a low-cost edge in a tight labor market.
An audit trail of every round
BusinessA timestamped activity log captures every completed round, inspection, and sign-off — filter it and export to CSV, with the photos attached to each. When an auditor or insurer asks “prove it,” you have the record.
Keeps working when the signal drops
Mechanical rooms, basements, sub-levels, remote buildings — pull up the round checklist you’ve opened and keep checking off items with no connection; changes sync the moment you’re back in range. (Capturing photos needs a signal.)
Run every round the same way
Schedule the round
Set your PM rounds and inspections as recurring lists from a template and assign them to on-site staff — daily, weekly, biweekly, or monthly.
Tech works the round
They work the checklist, snap a photo of each completed item, and submit from their phone. Progress shows live across every building.
Sign off — and it’s on the record
A supervisor reviews and signs off, and every round, inspection, and photo lands in a timestamped audit trail you can export when someone asks you to prove it.
Facilities maintenance FAQ
Can I prove a round or inspection was actually done?
Yes. Require a photo before an item can be submitted, with a supervisor sign-off before the round counts as done — so every round leaves a timestamped, photo-backed record instead of a checkmark on a binder.
Does it give me an audit trail for compliance?
Yes. Every completed round, inspection, and sign-off lands in a timestamped activity log with the photos attached, filterable and exportable to CSV. When an auditor, insurer, or manager asks you to prove a check happened, you have it. (Ziptask keeps the record; it isn’t a certified compliance or code-inspection system on its own.)
Can I schedule recurring PM automatically?
Yes. Set daily rounds, weekly checks, and monthly filter changes as recurring lists — Ziptask regenerates each one on schedule (daily, weekly, biweekly, or monthly) with items reset, so preventive maintenance never falls through the cracks. For longer-interval inspections, put them on the calendar with a due date.
Can I assign work to on-site staff and see it live?
Yes. Assign rounds and work orders to your techs and watch them move to done in real time. With teams you scope by building, shift, or crew — techs see only their assignments, while supervisors see everything.
Does it work in a mechanical room with no signal?
Yes — native iOS and Android apps plus a web app, with real-time sync. Techs can dictate a list by voice, and a round you’ve opened keeps working offline: check-offs queue and sync when you’re back in range, while photos upload once there’s a signal.
Can I manage multiple buildings or client sites?
Yes. Attach each site’s contact for one-tap call and directions, and scope work by building with teams. Every site’s rounds collect in one place so you can see the whole portfolio’s status.
What is the best app for a facilities maintenance team?
Look for reusable round and inspection checklists, recurring PM scheduling, photo proof of completion, supervisor sign-off, and a timestamped audit trail with export. Ziptask covers all of these on iOS, Android, and web, and is free to start.
How much does it cost?
Ziptask is free to start. Paid plans (Starter, Pro, Business) add photo proof, recurring PM, teams, rewards, and a full exportable audit trail as you grow.