How it works
Your team's work,
organized and done.
Ziptask gives small business teams a single place to assign work, track progress, and actually finish what they started — on any device.
Four steps, zero ambiguity
Create a task list
A task list is a collection of work — a project, a checklist, a batch of jobs. Give it a title, a due date, and scope it to a team or keep it personal. Use a template to skip the setup.
Assign the list to your team
Break the list into individual tasks, then assign the whole list to one or more team members. They're notified right away and pick up items at their own pace — no micromanagement required.
Work through it
Team members move items from To Do → Doing → Completed. Items that need sign-off enter a Pending Approval stage — managers can require photo or document proof before approving. The dashboard shows live progress across all teams.
Repeat automatically
For routine work, set a list to recur — daily, weekly, or monthly. Ziptask regenerates it automatically with all items reset. No manual work. Full history always preserved.
Built for the way real teams work
Core tools are included on every plan. Advanced features unlock as your team grows — see pricing for a full breakdown.
Task Lists & Items
The core of Ziptask. Organize work into lists, break them into items, and move everything through a clear To Do → Doing → Completed workflow. Assign a list to your team and let members pick up items as they go.
Teams
ProGroup members into teams and scope lists to the right group. Members can belong to multiple teams.
Recurring Lists
StarterSet any list to repeat on a schedule. Ziptask auto-regenerates with all items reset. No manual setup.
Calendar View
StarterSee all task lists with due dates laid out on a monthly calendar for scheduling and deadline management.
Real-time Updates
Task completions appear instantly across all devices. Your whole team stays in sync without a refresh.
Templates
StarterSave common list structures as blueprints. Spin up a new list pre-populated with standard tasks instantly.
Speech to List
BusinessSpeak your tasks aloud and AI builds a structured, assignable list. No typing required.
Activity Log
BusinessFull history of every action on every list and item. Filter by member, date, or type. Export to CSV.
Projects
BusinessGroup task lists under a job and track estimated vs. earned cost in real time as your team completes work.
Tags
Color-coded labels for quick visual organization. Filter your view by any combination of tags.
Approvals & Sign-offs
StarterAdd a formal review gate to any task item. Workers submit for approval when done — you can require photo or document proof before the item closes out. Managers approve or reject directly in the app.
Reports
ProCompletion rates, member performance, and trends — filterable by date range and exportable to CSV.
The right access for everyone
Every member has one of three roles that controls what they can see, create, and manage.
ROOT
Full access to everything — settings, billing, feature flags, and all member management.
- Manage billing & subscription
- Enable or disable feature flags
- Invite, deactivate & manage members
- Access all lists, teams & reports
- Full activity log visibility
ADMIN
Manages day-to-day operations. Everything except billing and account-level settings.
- Create & manage lists and templates
- Manage teams & membership
- Invite and manage members
- View all activity & reports
- Manage account-wide tags
USER
Standard team members focused on getting work done — their lists and their tasks.
- Create & work personal lists
- Claim and complete assigned items
- View team lists they're part of
- See activity on their lists
- Earn points for completions
Web, iOS, and Android
The same experience on every device — browser, iPhone, or Android. Your team can access and update work from anywhere.